Privacy - ELP GmbH

Privacy policy

acc. Art. 13 u. 14 DSGVO

§1 Information on the collection of personal data

(1) In the following, we would like to inform you about our processing operations of your personal data when using our website and at the same time comply with the legal obligations, in particular from the EU General Data Protection Regulation (GDPR). Personal data is all data that can be related to you, e.g. name, address, e-mail addresses or user behavior.

(2) Responsible person acc. Art. 4 par. 7 DS-GVO ist ELP GmbH European Logistic Partners, Nützenberger Str. 359, 42115 Wuppertal, Germany, E-Mail:elp@elp-gmbh.de, Web: www.elp-gmbh.de | www.elp-gmbh.com (siehe unser Impressum).

You can reach our data protection officer at datenschutzbeauftragter@elp-gmbh.de or at our postal address with the note “To the data protection officer”.

(3) When you contact us by e-mail or via a contact form, the data you provide (your e-mail address, possibly your name and telephone number and home address) will be stored by us in order to answer your questions. Your name is important for us to address you correctly. Your phone number is needed to contact you quickly and easily. We need your address for any information sent to you by mail. We delete the data accruing in this context, if the request is assigned to a contract, after the time limits for the term of the contract, otherwise after the storage is no longer necessary, or restrict the processing if there are legal obligations to retain data. Confidentiality is maintained from the beginning.

(4) If we use contracted service providers for individual functions of our offer or wish to use your data for advertising purposes, we will always carefully select and monitor these service providers and inform you in detail about the respective processes below. In doing so, we also state the specified criteria for the storage period.

§2 Your rights

(1) You also have the following rights with respect to a controller of this website regarding personal data concerning you:

Right to information,
Right to rectification or deletion,
Right to restriction of processing,
Right to object to processing,
Right to data portability.

(2) You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us.

§3 Processing of personal data when visiting our website

(1) During the informative use of the website, i.e. the mere viewing without registration and without you providing us with any other information, we process your personal data that your server transmits to us. The data described below is technically necessary for us to display our website to you and to ensure stability and security and must therefore be processed by us. This is done on the legal basis of Art. 6 para. 1 S lit. f GDPR:

Date and time of the request
IP address
Time zone difference from Greenwich Mean Time (GMT)
Contents of the request (page visited)
Data volume transferred in each case
Access status/http status code
Browser
previously visited page
Operating system
Language and version of the browser software

§4 Further functions and offers of our website

(1) In addition to the purely informational use of our website, we offer various services that you can use if you are interested. For this purpose, you usually have to provide further personal data or we further process such data that we use to perform the respective service. For all data processing purposes described herein, the aforementioned data processing principles apply.

(2) In some cases, we use external service providers to process your data. These are carefully selected by us, are bound by our instructions and are regularly inspected.

§5 Objection or revocation against the processing of your data

(1) If you have given your consent to the processing of your data, you may revoke this consent at any time. Such revocation will affect the reliability of the processing of your personal data after you have expressed it to us. The permissibility of processing your data until the time of your revocation remains unaffected.

(2) Insofar as we base the processing of your personal data on the balance of interests, you may object to the processing. This is the case if the processing is not necessary, in particular, for the performance of a contract with you, which is shown by us in each case in the following description of the functions. When exercising such an objection, we ask you to explain the reasons why we should not process your personal data in the way we have carried out. In the event of your objection, we will review the merits of the case and either discontinue or adapt the data processing or show you our compelling legitimate grounds on the basis of which we will continue the processing.

(3) Of course, you have the right to object to the processing of your personal data for purposes of advertising and data analysis at any time. Please send us your objection to the aforementioned contact details under §1 para. (2).

§6 Processing of data from your end devices (“Cookie Policy”)

(1) In addition to the aforementioned data, we use technical aids for various functions when you use our website, in particular cookies, which may be stored on your terminal device. When you access our website and at any time later, you have the choice of whether you generally allow cookies to be set or which individual functions you would like to select. You can make changes in your browser settings or via our Consent Manager. In the following, we first describe cookies from a technical point of view before we go into more detail about your individual choices by describing technically necessary cookies and cookies that you can voluntarily select or deselect.

(2) Cookies are text files or information in a database that are stored on your hard drive and associated with the browser you are using so that certain information can flow to the entity that sets the cookie. Cookies cannot execute programs or transfer viruses to your computer, but are primarily used to make the Internet offer faster and more user-friendly. This website uses the following types of cookies, whose functioning and legal basis we will explain below:

Transient cookies: Such cookies, especially session cookies, are automatically deleted when the browser is closed or by logging out. They contain a so-called session ID. In this way, various requests from your browser can be assigned to the joint session and your computer can be recognized when you return to our website.

Persistent cookies: Such cookies are automatically deleted after a predefined duration, which varies depending on the cookie. You can view the legal cookies and the runtimes at any time in the settings of your browser and delete the cookies manually.

(3) Many cookies are technically necessary, as certain website functions would not work without them (e.g. the display of videos). Other cookies may be used to evaluate user behavior or for advertising purposes.

(4) Cookies that are necessary to carry out the electronic communication process, to provide certain functions that you have requested (e.g. for the playback of videos) or to optimize the website (e.g. cookies to measure the web audience) (necessary cookies) are stored on the basis of Art. 6 para. 1 lit. f DS-GVO is stored, unless another legal basis is specified.

(5) Our website uses Borlabs Cookie Consent technology to obtain your consent to store certain cookies in your browser or to use certain technologies and to document this in accordance with data protection law. The provider of this technology is Borlabs GmbH, Rübenkamp 32, 22305 Hamburg (hereinafter Borlabs). When you enter our website, a Borlabs cookie is stored in your browser, which stores the consents you have given or revoked. This data is not shared with the provider of Borlabs Cookie. The collected data will be stored until you request us to delete it or delete the Borlabs cookie yourself, or until the purpose for storing the data no longer applies. Mandatory statutory retention periods remain unaffected. Details about Borlabs Cookie data processing can be found at https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/.

(6) The use of Borlabs cookie consent technology is done to obtain the legally required consents for the use of cookies. The legal basis for this is also Art. 6 para. 1 lit. c GDPR.

§7 Analysis tool eTracker

eTracker

(1) On our website, we use the technologies of eTracker GmbH to obtain information about usage behavior on our website. We use eTracker to analyze and regularly improve the use of our website and to make it more interesting for you as a user. We conduct reach analyses, a performance measurement of our online marketing measures, and test procedures, e.g., to test and optimize different versions of our online offering or its components.

(2) The collected data is stored and analyzed pseudonymously. We do not use cookies for web analytics by default. The legal basis for the use of eTracker is Art. 6 para. 1 S 1 lit. f GDPR. According to the provider, the collected data that may allow a reference to an individual person, such as the IP address, login or device identification, are anonymized or pseudonymized as soon as possible. No other use, combination with other data or disclosure to third parties will take place. The data generated with eTracker is processed on our behalf by the provider exclusively in Germany, according to their statements, and is thus subject to the strict German and European data protection laws and standards. eTracker has been independently audited and certified in this regard and awarded the ePrivacyseal data protection seal of approval.

(3) The data collection and storage can be objected to at any time with effect for the future. Please exclude me from the eTracker count:

etracker opt-out

(4) The provider of this technology is eTracker GmbH, Erste Brunnenstraße 1, 20459 Hamburg, Germany. Information on data protection is available at https://www.etracker.com/datenschutz.

Matomo

(1) We use the open source software tool Matomo on our website to analyze the surfing behavior of our users. When individual pages of our website are accessed, the following data is stored:

3 bytes of the IP address of the user’s accessing system
the website accessed
the website from which the user accessed the website (referrer)
the subpages that are accessed from the accessed website
the time spent on the website
the frequency with which the website is accessed
The software runs exclusively on the servers of our website. This data is only stored there. The data is not passed on to third parties. The software is set so that the IP addresses are not stored in full, but the last byte of the IP address is masked (e.g. 192.168.100.xxx). In this way, it is no longer possible to assign the shortened IP address to the calling computer.

(2) The legal basis for the processing of users’ personal data is Art. 6 para. 1 lit. f GDPR.

(3) The processing of this personal data enables us to analyze the surfing behavior of our users. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. These purposes also constitute our legitimate interest in processing the data in accordance with Art. 6 para. 1 lit. f GDPR. By anonymizing the IP address, the interest of users in the protection of their personal data is sufficiently taken into account.

(4) We offer our users the option of opting out of the analysis process on our website. To do so, you must follow the corresponding link. In this way, a cookie is set on your system which signals to our system not to store the user’s data. If you delete the corresponding cookie from your own system in the meantime, you must set the opt-out cookie again.
You can find more information on the privacy settings of the Matomo software under the following link: https://matomo.org/docs/privacy/.

You may choose to prevent this website from aggregating and analyzing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.

§8 Social Media Plug-Ins

LinkedIn

(1) We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.

(2) If you wish to disable LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

(3) For details on their handling of your personal data, please refer to LinkedIn’s privacy policy: https://www.linkedin.com/legal/privacy-policy.

§9 Handling of applicant data

(1) We offer you the opportunity to apply to us (e.g. by e-mail, post or via online application form). In the following, we inform you about the scope, purpose and use of your personal data collected during the application process. We assure that the collection, processing and use of your data will be in accordance with applicable data protection law and all other legal provisions and that your data will be treated in strict confidence.

(2) If you send us an application, we will process your associated personal data (e.g. contact and communication data, application documents, notes taken during interviews, etc.) insofar as this is necessary to decide on the establishment of an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Art. 6 para. 1 lit. b DS-GVO (general contract initiation) and – if you have given your consent – Art. 6 para. 1 lit. a GDPR. The consent can be revoked at any time. Your personal data will only be passed on within our company to persons who are involved in processing your application.

(3) If the application is successful, the data submitted by you will be processed on the basis of § 26 BDSG and Art. 6 para. 1 lit. b DS-GVO for the purpose of implementing the employment relationship is stored in our data processing systems.

(4) If we are unable to make you a job offer, if you reject a job offer or if you withdraw your application, we reserve the right to retain the data you have provided on the basis of our legitimate interests (Art. 6 para. 1 lit. f DS-GVO) for up to 6 months from the end of the application process (rejection or withdrawal of the application). Subsequently, the data is deleted and the physical application documents are destroyed. The storage serves in particular evidence purposes in the event of a legal dispute. If it is evident that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), the data will only be deleted when the purpose for continued storage no longer applies.

(5) A longer storage can also take place if you have given a corresponding consent (Art. 6 para. 1 lit. a DS-GVO) or if legal storage obligations oppose the deletion.

(6) If we do not make you a job offer, we may be able to include you in our pool of applicants. In case of acceptance, all documents and information from the application will be transferred to the applicant pool in order to contact you in case of suitable vacancies.

(7) Inclusion in the applicant pool occurs exclusively on the basis of your express consent (Art. 6 para. 1 lit. a DSGVO). The submission of the consent is voluntary and is not related to the current application process. The data subject may revoke his/her consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, unless there are legal reasons for retention.

(8) The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.

§10 Notes video surveillance

(1) Surveillance video systems are used on our company premises to protect our property, to exercise our domiciliary rights, to protect the life and health of persons and to prevent theft. This is done on the legal basis of Art. 6 para. 1 lit. f. GDPR. For the contact details of the responsible person, please refer to §1 para. (2).

(2) The stored records are regularly overwritten, a deletion takes place at the latest after 14 days, insofar as no further storage becomes necessary for the preservation of evidence.

(3) The data will only be processed internally in ELP GmbH European Logistic Partners, a transmission will not take place.

(4) The data subject shall have the right to obtain from the controller confirmation as to whether personal data concerning him or her are being processed; if this is the case, he or she shall have a right of access to such personal data and to the information specified in Article 15 of the GDPR.

(5) The data subject shall have the right to obtain from the controller the rectification without undue delay of inaccurate personal data concerning him or her and, where applicable, the completion of incomplete personal data (Art. 16 DS-GVO).

(6) The data subject shall have the right to request the controller to delete personal data concerning him or her without undue delay, provided that one of the reasons listed in detail in Article 17 of the GDPR applies, e.g. if the data is no longer needed for the purposes pursued (right to erasure).

(7) The data subject has the right to request the controller to restrict processing if one of the conditions listed in Art. 18 DS-GVO applies, e.g. if the data subject has objected to the processing, for the duration of the controller’s review.

(8) The data subject shall have the right to object at any time, on grounds relating to his or her particular situation, to the processing of personal data concerning him or her. The controller shall then no longer process the personal data unless it can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defense of legal claims (Article 21 GDPR).

Without prejudice to any other administrative or judicial remedy, any data subject shall have the right to lodge a complaint with a supervisory authority if the data subject considers that the processing of personal data relating to him or her infringes the GDPR (Article 77 GDPR). The data subject may exercise this right before a supervisory authority in the Member State of his or her residence, place of work or the place of the alleged infringement. In North Rhine-Westphalia, the responsible supervisory authority is: LDI NRW

§11 Whistleblower system

(1) The purpose of data processing within the framework of the whistleblower system is the receipt and clarification of anonymous tips on suspected cases of compliance violations, in particular criminal acts in the area of white-collar crime such as fraud and corruption. This is done on the legal basis of Art. 13 and 14 of the EU General Data Protection Regulation (GDPR).

(2) The whistleblower reporting portal can be found at. https://lean-compliance.eu/hinweis/HGMW/elp

(3) The information you provide in the whistleblower system will be used, among other things, for the purpose of verifying and documenting the reports and for further internal investigations. The legal basis for the processing of personal data is the legitimate interest in the detection and prevention of wrongdoing and the associated prevention of damage and liability risks for our company in accordance with the German Data Protection Act. Art. 6 par. 1 p. 1 lit. f GDPR.

(4) The following data are processed within the framework of the whistleblower system:

● Information about the accused person and any witnesses (e.g., name, contact information, position, and employment information); and

● Details of the (alleged) compliance violations and the relevant facts.

As our reporting procedure allows for anonymous reporting, no personal data is collected about whistleblowers unless they voluntarily provide personal information.

(5) We will ensure that your personal data is accessible only to a limited number of authorized persons who need to know such data for the processing purposes mentioned above. Any person who gains access to the data is bound to confidentiality. A transfer or other transmission of your personal data to third parties, such as law enforcement agencies, will not take place without your prior consent. If required by law or order of governmental authorities, we may have to disclose personal data to them without your consent.

(6) Personal data shall be retained for the period necessary to clarify and conclusively assess the tip. After completion of the investigations, the personal data is deleted in accordance with the legal requirements. In the event that judicial and/or disciplinary proceedings are initiated, retention may occur until the conclusion of the proceedings or the expiration of appeal periods. Personal data in connection with unfounded tip-offs will be deleted immediately.

Actuality and change of this privacy policy

This privacy policy is currently valid and has the status January 2023.

Due to the further development of our website and offers on it or due to changed legal or regulatory requirements, it may become necessary to change this privacy policy. Die jeweils aktuelle Datenschutzerklärung kann jederzeit auf der Website unter https://www.elp-gmbh.de | www.elp-gmbh.com von Ihnen abgerufen und ausgedruckt werden.